10 Time-Saving Bookkeeping Hacks for Busy Small Business Owners
10 Time-Saving Bookkeeping Hacks for Busy Small Business Owners
Our Newcastle & Maitland Offices:-
- Newcastle Accountants & Advisors – 45 Hunter Street, Newcastle.
- Maitland Accountants & Advisors – 93 Lawes St, East Maitland.

How to contact us
- In Person: Visit our conveniently located office at 45 Hunter St, Newcastle, NSW, 2300.
- Online: Schedule a virtual appointment via Zoom or Teams for added convenience.
- Mobile Tax Services: Benefit from the flexibility of having our expert CPA Newcastle accountants come to you for tax assistance.
- Onsite Services: Enjoy personalized services delivered directly at your place of business.
At Bottrell Accounting, we’re more than just consultants and accountants; we’re your strategic financial partners. Contact us today to discover how we can help you achieve your financial goals and secure a prosperous future .
Google Business Pages – Bottrell Accountants & Tax Agents
Bottrell Accountants Main Website – www.bottrellaccounting.com.au
Accountant Newcastle – 45 Hunter St, Newcastle, NSW, 2300
Accountant Maitland – 93 Lawes St, East Maitland, NSW, 2320





Our Accounting Services
Taxation
Our experienced tax professionals at Bottrell Accounting ensure that your tax obligations are met efficiently. We also focus on maximizing your tax savings through strategic planning. Our services include:
-Personal Tax Returns: Accurate preparation and lodgement of personal income tax returns.
- Rental Property Tax Returns: Expert handling of tax matters related to rental properties.
- Business Tax Returns: Comprehensive support for business tax planning and compliance.
Bookkeeping
Maintaining organized financial records is crucial for informed decision-making. Our bookkeeping services cover:
- Bookkeeping Processing: Timely and accurate record-keeping for your business transactions.
- Bookkeeping Data Entry: Efficient data entry to keep your financial records up-to-date.
Cash Flow Management
Optimizing cash flow is essential for financial stability. Our tailored solutions include:
- Cashflow Forecast: Predictive analysis to help you manage cash flow effectively.
- 3Way Cashflow: Comprehensive insights into your inflows and outflows.
Payroll Processing
Let us handle payroll processing for you. Our services ensure accurate and timely payments to your employees while staying compliant with relevant regulations.
Financial Reporting
Financial Reporting
Gain valuable insights into your financial performance with our comprehensive reporting services:
- Company Tax Accounting: Accurate preparation of tax-related financial statements.
- Business Tax Accounting: Detailed reporting for business tax purposes.
- SMSF Tax Accounting: Specialized reporting for Self-Managed Superannuation Funds.
Financial Control Services
Our financial control services help businesses establish robust systems and controls, ensuring accuracy, transparency, and compliance.

1. Automate Invoicing with Cloud-Based Software
- Set up automatic invoicing for recurring customers.
- Schedule invoices to be sent at specific times.
- Set automatic reminders for overdue payments, reducing the need for manual follow-ups.
- Saves time by reducing the need for manual invoicing.
- Improves cash flow by ensuring invoices are sent on time and reminders are issued automatically.
Accountants Newcastle – 45 Hunter St, Newcastle, NSW, 2300
Accountants Maitland – 93 Lawes St, East Maitland, NSW, 2320
2. Set Up Recurring Payments
- Use your business’s online banking platform to set up automatic payments for fixed expenses.
- Alternatively, integrate your cloud-based bookkeeping software with your bank account to manage recurring payments directly from the software.
- Ensures that important bills are paid on time, preventing late fees.
- Reduces the time spent manually processing payments each month.
3. Use Bank Feeds to Import Transactions Automatically
- Once set up, your bank transactions are automatically synced with your bookkeeping software.
- You can categorise, reconcile, and match transactions with invoices and payments in real-time.
- Eliminates manual data entry, saving significant time.
- Reduces the risk of errors caused by manual entry.
12+ Years Experience
With over a decade of experience, trust Bottrell Accountants & Financial Advisors for seasoned financial expertise.
Award Winning
Benefit from the knowledge and expertise of our certified accountants, who excel in their respective fields.
Qualified Accountants
Our team of chartered accountants & CPA, with over a decade of experience, brings a deep understanding of East Maitland's business landscape.
Specialist Services
Explore our specialized tax services, covering everything from individual income tax to corporate tax planning.

4. Schedule Regular Bookkeeping Time
- Set aside 15-30 minutes every week for bookkeeping tasks such as reconciling bank accounts, tracking expenses, and updating invoices.
- Stick to this schedule to ensure that your records are always up to date.
- Prevents a backlog of unrecorded transactions.
- Makes end-of-month reconciliations quicker and easier.
5. Create a Filing System for Receipts
- Use a receipt scanning app (many are built into bookkeeping software like Xero) to digitise receipts immediately after you receive them.
- Organise your digital receipts into folders by date or category (e.g., “Supplies”, “Travel”, “Office Expenses”) to make them easy to find when you need them.
- Reduces clutter and the chance of losing receipts.
- Simplifies the process of claiming deductions at tax time.
6. Automate Payroll with Payroll Software
- Automatically calculate wages, taxes, and superannuation contributions.
- Pay employees through direct deposit.
- Generate and lodge Single Touch Payroll (STP) reports directly with the ATO.
- Saves time by automating the entire payroll process.
- Ensures compliance with Australian payroll regulations, reducing the risk of penalties.
7. Use Templates for Financial Reports
- Profit and Loss Statement
- Cash Flow Statement
- Balance Sheet
- Save time by using standardised templates to generate reports with a few clicks.
- Ensure consistency and accuracy in your reporting.
8. Outsource Complex Bookkeeping Tasks
- Save time by delegating complex and time-consuming tasks to a professional.
- Ensure accuracy and compliance with Australian tax and bookkeeping regulations.

9. Use Expense Tracking Apps
- Use an app to photograph and log expenses as they occur.
- The app automatically categorises expenses and syncs with your bookkeeping software for easy tracking.
- Eliminates the need to manually enter expenses at the end of the month.
- Helps you stay on top of spending, ensuring you don’t exceed your budget.
10. Use Batch Processing for Similar Tasks
- Instead of processing payments every time they come in, set a specific time each week to batch process all outstanding payments.
- Similarly, batch-enter all expenses at once rather than as they occur.
- Increases efficiency by focusing on one type of task at a time.
- Reduces context switching, allowing you to complete tasks more quickly.