1. Signed ATO Trustee Declarations
   It is a legal requirement that any fund that was established after 1st July 2007 needs to have a signed ATO Trustee Declaration.
2. Set up documentation
   If we hold originals for your Investment Strategy and Trust Deed then only updates are needed at audit time.
3. Engagement documentation
   Engagement Letter and Trustee Representation Letters need to be supplied and held on file by the Auditor.
4. Bank Statements
   These are needed to confirm all cash and term deposits held by the fund and transactions during the year especially those relating to contributions and pensions.
5. Share details
   A portfolio listing of listed and unlisted shares and unit trusts needs to be supplied confirming the values held in these securities as well as documentation to support the values.
6. Proof of purchase for precious metals
   If holding physical precious metals, proof of purchase is not sufficient to confirm holdings at 30 June. If these are not held at a mint or other depository that can provide a 30 June holding confirmation, then a declaration stating holdings is needed.
7. Collectibles documents
   Statutory Declarations confirming that Collectibles are not on display, are held in secure storage and that there is no private use of the items.  For collectibles purchased post 30 June 2011 proof of insurance within 7 days of purchase and a storage plan outlining secure storage at an unrelated property will be required.
8. Property valuations
   A third party appraisal of property valuation every 3 years and support for each year’s market value.
9. Loans
   Details of any related party transactions or private loans from the fund.
10. Related unit trust
    If there are any related unit trusts then the financials and supporting documentation needs to be supplied.

While other information will be required to proceed with your audit depending on your funds activities, the items listed above are the ones that we frequently see missing from material submitted for auditing.